Position Available: Project Administrator, Digital Square
Tracking Code: 9038
PATH is a global organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world’s most pressing health challenges. With expertise in science, health, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales solutions—including vaccines, drugs, devices, diagnostics, and innovative approaches to strengthening health systems worldwide.
PATH’s Digital Health team, and specifically the Digital Square, is one of PATH’s innovative responses to Global Health challenges to be a driver of change. Conceived from the lessons of the inefficiencies and redundancies of investments in digital technologies—including mistakes made during the Ebola response—the initiative will bring global and regional actors together to create a new way of thinking about, and a new way of doing, development.
PATH is currently recruiting for a Project Administrator (PADM) Officer for its Digital Health Program’s Digital Square team. The PADM Officer will manage the contractual and financial requirements of their assigned projects within Digital Square’s portfolio of awards. S/he will provide guidance to the technical team regarding U.S. Government Regulations on Contracts and Cooperative Agreements; ensure financial allowability, allocability, and reasonableness of costs; and provide oversight and guidance to financial management practices.
- Project financial management (40%)
- Master and maintain accurate information in Business World, PATH’s financial system, acting as a resource for project teams.
- Manage financial aspects of activities for assigned projects, including (but not limited to) monitoring project expenses against donor and annual budgets, monitoring labor spending against approved budgets, reviewing general ledger transactions for appropriateness and accuracy, and correcting budget and coding problems in a timely manner.
- Develop and implement detail-level project financial tracking systems to complement summary data in Business World and aid project management.
- Prepare regular financial analysis and reporting as needed to facilitate project decisions.
- Manage funding from multiple donors across projects, including cost share.
- Advise teams on long-range budget/planning issues; monitor expenses and budgets; and conduct financial analyses including forecasting and pipelines.
- Contracts management (45%)
- Manage contractual responsibilities for project teams, including (but not limited to) requests for application, subagreements, subcontracts, purchase orders, work orders, and consultant agreements.
- Input subordinate agreement requests into Salesforce and coordinate with the Office of Grants and Contracts and Legal Affairs to maintain agreement records from initiation to closeout.
- Review and support the development of scopes of work and recommend payment mechanisms.
- Negotiate and monitor subordinate agreements, including complex collaborations with public and private organizations in the US and other countries.
- Using PATH’s best practices and available tools, ensure timely receipt of all deliverables, adherence with terms of all agreements, and timely payments to sub-recipients.
- Participate in technical meetings to advise on operations processes and monitor for potential compliance risks.
- Compliance and headquarters relations (15%)
- Develop in-depth understanding of PATH policies and procedures as well as donor rules and regulations.
- Work with project staff to ensure compliance with PATH and donor requirements.
- Act as a liaison between project team and PATH shared services groups, such as Procurement, Human Resources, and Accounting.
- Participate in program development and proposal writing and budgeting, as needed.
- Bachelor's degree required, Master's degree preferred in business administration, public administration, nonprofit management or a related field plus a minimum of 3 years of experience or equivalent combination of education and experience.
- Knowledge of 2 CFR 200 and USAID regulations required; in depth experience with FAR and knowledge of HHS guidelines preferred.
- Demonstrated financial management skills, with experience conducting financial analyses and forecasting.
- Team-focused and collegial with the ability to interact with diverse colleagues and facilitate strong working relationships; adept at working closely with others over geographical distance.
- Excellent written and oral communication skills in English; diplomacy in communicating with a broad and diverse audience.
- Proficient in Microsoft Office software suite, and ability to learn financial systems/software; Sharepoint and Salesforce experience preferred.
- Strong organizational skills, high level of attention to detail, and effectiveness under deadlines.
Must have legal authorization to work in the United States.
PATH is dedicated to building an inclusive workforce where diversity is valued.
PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, sexual orientation, gender identity, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.
Seattle or Washington D.C., United States
Seattle, WA, USA, or Washington, DC, USA